In an increasingly digital world, it has become essential to use tools that promote dematerialization. In a business, the completion of supplier invoices can sometimes take a long time. To remedy this, some software editors have designed computer programs that dematerialize these administrative documents. Indeed, it is not only a question of transmitting invoices by email, but of a complete system allowing them to be archived and sent automatically. In this article, you will learn more about this software, more precisely its features and its importance.
What is invoice dematerialization software?
As its name indicates, an invoice dematerialization software like ELO Invoice is a computer program which is used to process all supplier invoices using a computer. For each invoice, it automatically detects all the items to be paid, then the accountant will only validate. For your information, manual processing of this type of document can take an average of 14 days. As this is a tedious task, it is not uncommon for the person in charge of the operation to make mistakes.
Thanks to software for the dematerialization of invoices , all the processes for processing costs, preparing invoices and supporting paper documents will no longer be complicated. In principle, there are several types of solutions promoting the digitization of these administrative documents, in particular basic software, those which are based on OCR and those which include full functionality. No matter which solution you choose, this program benefits both financial services and production . Using this device, a company will be able to prove the good management of its suppliers as well as account follow-ups.
As it is an application, this computer program incorporates several options. First, it includes a dashboard on which the user can easily see all the invoices. In a way, this is necessary to monitor and filter information about the document. Regarding the validation of your invoices, the display represented in the form of a form will be very practical. Then, the supplier factories dematerialization software can also display a news feed. The latter makes it possible to communicate with an associate, to distinguish the modifications or to generate a visible reference. Finally, you should know that this kind of tool can also accommodate certain ERP systems such as Sage or evenMicrosoft NAV .
Why use a software dedicated to the dematerialization of invoices?
Several reasons can push you to use a dematerialization software of invoicessuppliers. Thanks to this solution, input errors will no longer be present. Designed using AI technology, artificial intelligence, this solution will perform each processor in an automatic manner. Note that this digital tool allows you to reduce, or even avoid, payment delays. This is because of its ability to transfer and enter data in a matter of moments. As a result, it is sure that a company will gain both time and visibility. Easy to handle, this software will help the organization in controlling risks. On the other hand, the transformation towards dematerialization is ideal for limiting expenses due to papers and printing.